Alexander Hosea Primary School

Fair Processing Notice (Layer 1)

DATA PROTECTION ACT

This school complies with the Data Protection Act (1998) when processing information on pupils. To comply with the Data Protection Act (1998) this school must make sure its records are correct and may ask parents/guardians to cooperate in checking the accuracy of the information held. 

The school holds information on pupils in order to:

• support their teaching and learning.
• monitor and report on their progress.
• provide appropriate pastoral care.
• assess how well the school is doing as a whole.

These records include contact details, National Curriculum assessment and examination results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information. From time to time we are required to pass on some of this data to:

• the Local Authority (LA)   (South Gloucestershire Council)
• another school at which the pupil is receiving tuition or to which is transferring
• the Qualifications and Curriculum Authority (QCA)
• Ofsted
• the Learning Skills Council (LSC)
• the Department for Children, Schools and Families (DCSF)
• Department of Health (DH) and Primary Care Trusts (PCTs)
• organisations that require access to data in the Learner Registration System
• other agencies that are prescribed by law

The Fair Processing Notice has been prepared at a time of change with the restructuring of the Department for Education and Skills and the Department of Trade and Industry into three new Departments:  the Department for Children, Schools and Families (DCSF), the Department for Innovation, Universities and Skills (DIUS) and the Department for Business, Enterprise and Regulator Reform (DBERR).  It may be that, during the period covered by this FPN, steps will be taken to enable the DCSF to match individual pupil information with higher and further education attainment data held by the DIUS.

Your attention is drawn to (Layer 2) of this Fair Processing Notice, which gives supplementary information about the processing of pupil data by the organisations mentioned above, and to the Full Notice (Layer 3) which gives greater details of how the pupil data is processed and the rights of parents and pupils.   Either can be obtained from the school:

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Alexander Hosea Primary School,Honeybourne Way, Wickwar, South Glos, GL12 8NH

Your Rights

Pupils have certain rights under the Data Protection Act, including a general right of access to personal information held on them. Parents can exercise this right on their behalf if pupils are too young to do so themselves.

Please note that all rights under the Data Protection Act to do with information about your child rest with them as soon as they are old enough to understand these rights. This will vary from one child to another and you will wish to consider the position for your child, but, as a broad guide, it is acknowledged that most children will have sufficient understanding by the age of 12. We would therefore encourage you to discuss this notice with your child if they are aged 12 or over.

Separately from the Data Protection Act, regulations entitle a pupil's parent (regardless of the age of the pupil) to view, or to have a copy of, their child's educational record at this school. If you wish to exercise this right you should write to the Headteacher.

September 2007